Members and guests of an organization
In every organization, each individual has a specific account type. This account type determines the content they can access in the organization, including organization resources like teams, libraries, and shared fonts.
This article explains two main account types: Members and guests.
Tip: Another account type in Motiff is the admin. Admins are members of a team or organization who have additional management permissions.
Members
Members are individuals whose email domain matches the organization domain.
For example, Motiff has set up the domains Motiff.com and dev.Motiff.com. Anyone joining the organization with a Motiff email (e.g. name@Motiff.com or name@dev.Motiff.com) is considered a member.
Members have access to teams, libraries, and other shared resources within the organization.
Members can be added to the organization in several ways:
- By invitation at the organization management level.
- By being invited to specific teams, projects, or files.
Guests
Guests are individuals whose email domain does not match the organization domain in Motiff. They are usually external users, such as contractors, agencies, clients, or external collaborators.
For instance, Motiff has set up the domain Motiff.com. They collaborate with other organizations and invite employees from those organizations to join specific teams within the organization. These collaborators do not have a Motiff.com email, so they are considered guests.
Guests have limited access to the organization. They cannot access any teams or resources beyond those they are invited to.
Guests can only join the organization by being invited to specific teams, projects, or files.
Note: Guests cannot become members and cannot manually change their status in the organization. They must have an email that matches the organization domain to become members.
Permissions in detail
| Action | Guests | Members |
|---|---|---|
| Access their invited teams, projects, or files | ✓ | ✓ |
| Invite other members and guests to access teams, projects, or files (when guest access is allowed) | ✓ | ✓ |
| Access files via link sharing | When the file is set to Anyone with the link | When the file is set to Anyone with the link or Members in the organization with the link |
| View all teams with full access and those requiring access requests | ✕ | ✓ |
| Join or apply to join teams in the organization | ✕ | ✓ |
| Create new teams in the organization | ✕ | ✓ |
| Become a team admin in the organization | ✕ | ✓ |
| Become an organization admin | ✕ | ✓ |
| Use organization libraries | If they are invited | ✓ |